Business and Operations Manager Needed!

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Primary Email: 
jobs@chestercohistorical.org
Release Date: 
Friday, January 20, 2017
Body: 

Overview:

The Business Director is a critical member of the senior management team at CCHS.
This is a full time exempt position reporting to the President.
The individual in this position has overall responsibility for supervision and management of the following functions:

  • Finance (Accounts Payable; General Ledger; Reporting & Analysis; Cash, Bank Accounts and Endowment Accounts reconciliation; Grants, Special Events and Exhibit tracking)
  • Business planning and budgeting
  • Human resources (Payroll and Benefits Administration for 20 FT and PT Employees)
  • Administration
  • Information technology
  • Experience with Construction and Facilities Management preferred

By February 3, 2017 send cover letter and resume to jobs@chestercohistorical.org.   No phone calls please.

DUTIES AND RESPONSIBILITIES:

 Business Administration:

  • Monitor, analyze and report on the financial status of the organization.
  • Work in partnership with the President, Board of Directors and senior management.
  • Oversee and lead annual budgeting and planning process; participate in preparation of the organization’s strategic plan.
  • Manage organization cash flow and forecasting.
  • Manage day to day cash receipts and deposits.
  • Perform all routine bookkeeping functions.
  • Update and implement all necessary business policies and accounting practices.
  • Manage human resources including bi-weekly payroll and benefits processing.
  • Manage human resources including bi-weekly payroll and benefits processing.
  • Manage all finances associated with grants, exhibits and fund raising, including assistance with budget materials for grant opportunities and required reporting.
  • Interface with external auditors during the annual audit and IRS Form 990 process.
  • Maintain appropriate internal controls and update with independent auditor.
  • Ensure daily compliance with all federal and state regulations.
  • Perform special projects and analyses as requested.

Operations:

  • Coordinate and schedule routine and emergency maintenance and repairs for building operating systems.
  • Serve on the CCHS Facilities and Finance Committees.
  • Respond as needed to emergency calls 24/7.

Qualifications:

  • Bachelor’s degree with concentration in business, preferably accounting.
  • Excellent interpersonal, analytical, written, administrative and organizational skills.
  • A minimum 5 years’ experience in senior level financial and administrative management preferably for non-profit organization(s).
  • Able to prioritize in a fast paced environment.
  • Proficiency in Non-Profit QuickBooks and Microsoft Office Suite programs.
  • Experience in human resources functions.
  • Able to work some evenings and weekends, including the upcoming Chester County Antiques Show, pril 7-9, 2017
  • Able to communicate financial concepts effectively to others associated with CCHS in ways that build trust; strive to ensure collaborative working relationships between board, staff and across all departments.
  • Professional in demeanor with ability to maintain total discretion and confidentiality in all aspects of position.

Job Type: Full-Time

Job Location:

  • West Chester, PA 19380

Required education:

  • Bachelor’s

Required experience:

  • Non-profit accounting: 1 year
  • Business office management: 5 years