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GENERAL INFORMATION ABOUT EMPLOYMENT OPPORTUNITIES AND INTERNSHIPS 

 

JOB DESCRIPTION

Events and Marketing Manager

OVERVIEW

The Events and Marketing Manager is responsible for all aspects of venue sales and Society events; managing facility rentals sales, marketing and staffing; managing content for the Society’s website, newsletter and social media.

The desired candidate will have:

  • Experience in planning and implementing events and marketing strategies
  • Excellent communication skills in written, verbal and digital formats
  • Outstanding interpersonal skills for working with varied clients and community partners
  • Ability to work flexible hours in a collaborative workplace
  • Residence in or near West Chester, PA

The successful candidate will support the Society’s civic engagement, working with potential and booked rental clients, potential and selected service providers, community stakeholders and CCHS staff and volunteers.

By April 24, send resume, cover letter and brief writing sample to jobs@chestercohistorical.org

No phone calls please.

DUTIES AND RESPONSIBILITIES

INTERNAL EVENTS AND MARKETING

  • Promote/market the Facility for institutional events.
  • Develop creative strategies to expand the rental program to increase income stream.
  • Oversee and maintain all content management (adding events, press releases, calendar, etc.) on CCHS website (Drupal).
  • Manage institutional Events Master Tracker, and social media pages (Facebook, Twitter, Instagram).
  • Work with Director of Development to draft monthly institutional email blast; regular press releases; articles in partner journals; invitations for CCHS events.
  • Coordinate event scheduling among Society departments, especially educational programming.
  • Assist in establishing and cultivating community relationships to support CCHS growth.
  • Other duties as assigned.

RENTALS PROGRAM

  • Market and document the Society’s rental facility for external rentals.
  • Create and maintain records of all logistical information including event floor plans, room set-ups and event photographs.
  • Create marketing and presentation materials to attract potential rental clients.
  • Review, oversee and maintain all facility event calendars; share updated calendar with CCHS staff weekly.
  • Maintain updated rental agreements, rental rates, approved vendor lists, vendor applications, and insurance data.
  • Establish and maintain relationships with event vendors.
  • Must be present when Facility is rented if the Rental Assistant is not available.
  • Client Relations:
    • Provide rental facility tours to potential clients.
    • Serve as client’s primary contact with all vendors involved with event.
    • Prepare contracts for approval by Director of Development.
  • Facilities Management:
    • Responsible for room set ups and breakdowns; coordinate set ups and breakdowns with Rental Assistant weekly.
    • Act as primary contact for catering staff while they are on site.
    • Know and enforce CCHS institutional security protocols for use of the entire Facility, including security (lock/unlock/alarm mgmt.) in Admin. Building and Museum.
    • Ability to operate A/V, HVAC system and entire lighting system of the CCHS building.
    • Manage and monitor the cleanliness of all rental spaces.

Qualifications

  • Bachelor’s degree.
  • Work experience with venue rentals, events management, and/or marketing.
  • Detail oriented and enthusiastic and able to present a positive image of the Society.
  • Strong time management and presentation skills.
  • Excellent computer skills in Microsoft Office programs, photo design software, photography/digital applications and other marketing specific software.
  • Knowledge of website content management preferred, Drupal desirable.
  • Interest in history and education advantageous.  

Work Schedule:

Full-time. Requires flexibility, including weekdays, and regular evening and weekends 

 

 

INTERNSHIPS

Internships, usually unpaid, are available in a variety of departments. They are temporary positions and are supervised by full-time professional staff.  Interns may interact with staff in other departments, volunteers, consultants, and the public.  CCHS is willing to work with students to arrange course credit for their work, should it be available.  Preferred applicants are graduate or upper-level undergraduates in history, library science, archives management, museum studies, education, anthropology or a related field with an interest in working with museum collections, special libraries, or archives. 

To be defined as an internship at CCHS: 

  • The student must receive course credit and/or be working on a project that is grant funded with specific tasks, requirements, and deadlines.
  • The student must have an academic advisor who is identified before the internship begins.
  • The work must be carried out in a minimum of 75 hours in 10 weeks.

Applications should include a letter of interest that explains what the intern can bring to the internship and what he/she hopes to get out of it. The letter should also briefly specify the department/discipline in which the student will seek internship credit and the requirements to earn credit. Applications for grant-funded internships, whether through CCHS or the school, should specify the relevant grant. Applications should also include a resume with contact information for three references. Applications for the summer are due March 15. Applications for the fall are due June 15. Applications for spring are due October 15.  An on-site interview is part of the process.  Phone or Skype interviews may be substituted for long-distance applicants.    

Student volunteers are those who do not necessarily have an academic advisor but complete a Volunteer Application and carry out at least 40 hours of work in 10 weeks.    

CURRENT OPPORTUNITIES BY DEPARTMENT

MUSEUM
Internships are currently unpaid.  

Contact: Ellen Endslow, 610-692-4800 x257 eendslow@chestercohistorical.org 

Tasks to be completed:

Basic collections management includes: data entry into database software; original object cataloging; digital photography or scanning; primary research; object handling and re-housing. The goal is to make collections records more publicly accessible through an electronic medium and to physically improve object care. 

Skills required:
Attention to detail and flexibility are important. The ability to work with a variety of people is also essential. Clear communication skills, both written and verbal, will be useful in the work of cataloging as well as ensuring that the intern and staff person(s) understand expectations. 

Skills developed/products produced: 
The concrete results for the intern and CCHS will be finding aids or scope notes, catalog records, properly housed historical materials, and photographic documentation. Professional cataloging standards, processing collections and learning to understand how researchers might use these primary materials for analysis are a part of the learning experience.  

Timing:
Internships are Tuesday through Friday during the day, 9:30 to 4:30.  

EDUCATION – National History Day
Internships are currently unpaid.  

Contact: Kelley Meagher kmeagher@chestercohistorical.org 

Interns will work with the staff NHD Coordinator to fulfill the goals of the CCHS mission statement while providing outreach to the community through the platform of National History Day (NHD). 

Tasks to be completed
Summer or fall internships will focus on preparation for NHD regional competition and encompass taking 6 on-line courses from Library of Congress (45 min. each) to become familiar with primary resources, developing new content from the NHD annual theme for the CCHS website, creating assessments of recent projects for use as examples, and other organizational and potential outreach tasks.  

Spring internships will focus heavily on the actual NHD competition and include 6 on-line courses from Library of Congress.  Interns will assist with event organizing, and social relations with volunteer judges.  Interns may serve as judges and will need to be familiar with, or learn, correct MLA citation style for bibliographic references.  

Skills required:
Clear communication skills, both written and verbal, attention to detail and flexibility are important. The ability to work with a variety of people is also essential as is the ability to use software on a Microsoft platform and send newsletters via Mailchimp (or similar service). 

Skills developed/products produced:  

The intern will gain experience in tasks such as organizing information for multiple recipients, conveying accurate information to a variety of age groups, promoting a project to a broad audience and understanding the role of museum staff relative to the goals of CCHS. 

Timing:
In general, the internship is Monday through Friday during the day, 9:30 to 4:30.  Work on the actual NHD event will require a Friday afternoon and evening and all day Saturday in March or April. 

LIBRARY

Internships are currently unpaid. 

Contact: Jasmine Smith, 610-692-4800 x226 jsmith@chestercohistorical.org 

Tasks to be completed:
Library interns will do both library and archival work. Interns will assist with collection maintenance, shelving, and cataloging. Interns may also work with processing new accessions. Interns may assist with digitization initiatives if an in-house project is in progress during the internship period. Interns interested in archives may process a small collection and write a finding aid to that collection. Specific tasks for each intern will be determined with the intern’s specific interests in mind. Tasks will vary as a result of the library projects available during each intern’s tenure.

Skills required:
Attention to detail is a must! Careful handling of historical documents, strong organizational skills, and an ability to interact with staff and volunteers are essential. 

Skills developed/products produced: 
The intern will learn how a special library functions, gain or enhance practical skills in archival organization, learn to manage manuscripts, and may produce a collection guide that will be added to the CCHS website. 

Timing:
Interns will be scheduled during CCHS working hours, Tuesday through Friday 9:00 to 4:30. After an introductory training period, interns may be able to add Saturday hours to their schedule. 

PHOTO ARCHIVES 

Iinternships are currently unpaid. 

Contact: Pam Powell, 610-692-4066 x260 ppowell@chestercohistorical.org 

Tasks to be completed:
Interns may process a photograph collection, complete original cataloging, or rehouse photographs.  Scanning photographs and creating metadata may also be part of the practical experience. 

Skills required:
Careful handling of photograph, strong organizational skills and an ability to interact with staff and volunteers are essential.  

Skills developed/products produced: 
The intern will learn how photograph collections are organized in a special library, learn to rehouse photographs, digitize historical collections, and possibly produce a collection guide that will be added to the CCHS website. 

Timing:
Internships are during the day, Tuesday through Friday 9:30 to 4:30, though there may be some flexibility after the internship commences. 

DEVELOPMENT, PR/MARKETING 

Internships are currently unpaid. 

Contact: Brittany Deeney, 610-692-4800 x230 bdeeney@chestercohistorical.org    

Interns will provide support to the Development team, assisting with daily administrative tasks, prospect research, press releases, social media, appeal writing, as well as special events logistics, and building rentals. While the Development intern’s time will be primarily focused on fundraising and stewardship projects, opportunities within other departments can be made available according to the candidate’s goals and interests. 

Tasks to be completed:
Interns may research individual and foundation prospects; provide writing and editing support on various Development-related materials; prepare mailings; assist in the planning, promotion, and logistic support for special events. They may also expand coverage of the annual Antiques Show and other institutional endeavors, develop niche media lists and update database, write and proofread web and other related marketing copy, and Assist with social media efforts. 

Skills required:
The ability to write well. Proficient in MS Word, Excel, Outlook, Wordpress, Facebook and Twitter, and other social media platforms. Must have excellent interpersonal and communication skills. Must have the ability to prioritize and with limited management. 

Skills developed/products produced: 
The intern will learn how produce advertising and promotional materials for a non-profit organization. 

Timing:
Internships are during the day, Tuesday through Friday 9:30 to 4:30, and some evenings and weekends, though there may be some flexibility after the internship commences.

The Chester County Historical Society is an equal opportunity employer and is committed to non-discriminatory policies. All decisions regarding recruitment, hiring, promotion, and all other matters of employment will be made without regard to race, sex, age, religion, national origin or ancestry, marital status, sexual orientation, or non-job-related handicap and/or disability.