Hiring / Internships

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Employment Opportunities



Be a part of a dynamic cultural institution in exciting downtown West Chester, PA!


The Office and Database Manager is a key member of the CCHS team, ensuring a) the office functions smoothly and b) database records of membership and donors are created, maintained and updated with precision. This is a full time exempt position.

The individual in this position works with:

  • Office Operations
  • Front Desk
  • Membership and Fundraising Database

The successful candidate will have:

  • Exceptional organizational abilities and attention to detail
  • Curiosity and willingness to learn new skills
  • Flexibility in a work setting where folks work as a team

Position includes an attractive benefits package.

By January 9, 2017 send cover letter and resume to jobs@chestercohistorical.org. No phone calls please.


 Office Management: 

  • Monitor office and janitorial supplies and order as needed
  • Manage phone system on Phone America (adding new employees, updating voice mail, etc.) and office mail
  • Announce internal meetings and take minutes as needed
  • Type regular correspondence (invitations, informative materials); produce event invitation mailing lists and event nametags; track event RSVPs; assist in producing letters and envelopes for mass mailings
  • Filing of paid bills, deposits and credit card reports

Front Desk

  • Greet and provide information to visitors; answer phone calls, connect callers to staff
  • Collect admissions (museum, library) and track visitation numbers on daily and monthly basis; sell memberships
  • Assist in Gift Shop when needed

Membership and Development

  • Work with senior staff for program support; ensure accurate database record maintenance, generate mailing lists and labels
  • Enter into Raiser’s Edge database standard information for members and donors (individuals and organizations) and all related information (including address updates, constituent demographics, constituent codes and relationship links)
  • Coordinate recording and processing of donation / membership checks with Business Manager
  • Generate membership letters, renewals and thanks; assist in producing donor acknowledgement letters
  • Produce related reports as requested with general analysis of data as it relates to fundraising and donor recognition
  • Accurately record and track due dates for funding source reports and invoicing donor pledges
  • Perform special projects as requested


  • Bachelor’s degree preferred; at least three years in an office setting
  • Excellent interpersonal, written and organizational skills
  • Ability to prioritize in a fast paced environment
  • Experienced with Microsoft Office Suite programs; experience with CRM database
  • Ability to uphold total discretion and confidentiality in all aspects of position
  • Maintain collaborative working relationships among staff and Board
  • Available to handle occasional CCHS emergency calls
  • Some evening and weekend hours as needed



Internships, usually unpaid, are available in a variety of departments. They are temporary positions and are supervised by full-time professional staff.  Interns may interact with staff in other departments, volunteers, consultants, and the public.  CCHS is willing to work with students to arrange course credit for their work, should it be available.  Preferred applicants are graduate or upper-level undergraduates in history, library science, archives management, museum studies, education, anthropology or a related field with an interest in working with museum collections, special libraries, or archives. 

To be defined as an internship at CCHS: 

  • The student must receive course credit and/or be working on a project that is grant funded with specific tasks, requirements, and deadlines.
  • The student must have an academic advisor who is identified before the internship begins.
  • The work must be carried out in a minimum of 75 hours in 10 weeks.

Applications should include a letter of interest that explains what the intern can bring to the internship and what he/she hopes to get out of it. The letter should also briefly specify the department/discipline in which the student will seek internship credit and the requirements to earn credit. Applications for grant-funded internships, whether through CCHS or the school, should specify the relevant grant. Applications should also include a resume with contact information for three references. Applications for the summer are due March 15. Applications for the fall are due June 15. Applications for spring are due October 15.  An on-site interview is part of the process.  Phone or Skype interviews may be substituted for long-distance applicants.    

Student volunteers are those who do not necessarily have an academic advisor but complete a Volunteer Application and carry out at least 40 hours of work in 10 weeks.    


Internships are currently unpaid.  

Contact: Ellen Endslow, 610-692-4800 x257 eendslow@chestercohistorical.org 

Tasks to be completed:

Basic collections management includes: data entry into database software; original object cataloging; digital photography or scanning; primary research; object handling and re-housing. The goal is to make collections records more publicly accessible through an electronic medium and to physically improve object care. 

Skills required:
Attention to detail and flexibility are important. The ability to work with a variety of people is also essential. Clear communication skills, both written and verbal, will be useful in the work of cataloging as well as ensuring that the intern and staff person(s) understand expectations. 

Skills developed/products produced: 
The concrete results for the intern and CCHS will be finding aids or scope notes, catalog records, properly housed historical materials, and photographic documentation. Professional cataloging standards, processing collections and learning to understand how researchers might use these primary materials for analysis are a part of the learning experience.  

Internships are Tuesday through Friday during the day, 9:30 to 4:30.  

EDUCATION – National History Day
Internships are currently unpaid.  

Contact: Kelley Meagher kmeagher@chestercohistorical.org 

Interns will work with the staff NHD Coordinator to fulfill the goals of the CCHS mission statement while providing outreach to the community through the platform of National History Day (NHD). 

Tasks to be completed
Summer or fall internships will focus on preparation for NHD regional competition and encompass taking 6 on-line courses from Library of Congress (45 min. each) to become familiar with primary resources, developing new content from the NHD annual theme for the CCHS website, creating assessments of recent projects for use as examples, and other organizational and potential outreach tasks.  

Spring internships will focus heavily on the actual NHD competition and include 6 on-line courses from Library of Congress.  Interns will assist with event organizing, and social relations with volunteer judges.  Interns may serve as judges and will need to be familiar with, or learn, correct MLA citation style for bibliographic references.  

Skills required:
Clear communication skills, both written and verbal, attention to detail and flexibility are important. The ability to work with a variety of people is also essential as is the ability to use software on a Microsoft platform and send newsletters via Mailchimp (or similar service). 

Skills developed/products produced:  

The intern will gain experience in tasks such as organizing information for multiple recipients, conveying accurate information to a variety of age groups, promoting a project to a broad audience and understanding the role of museum staff relative to the goals of CCHS. 

In general, the internship is Monday through Friday during the day, 9:30 to 4:30.  Work on the actual NHD event will require a Friday afternoon and evening and all day Saturday in March or April. 


Internships are currently unpaid. 

Contact: Jasmine Smith, 610-692-4800 x226 jsmith@chestercohistorical.org 

Tasks to be completed:
Library interns will do both library and archival work. Interns will assist with collection maintenance, shelving, and cataloging. Interns may also work with processing new accessions. Interns may assist with digitization initiatives if an in-house project is in progress during the internship period. Interns interested in archives may process a small collection and write a finding aid to that collection. Specific tasks for each intern will be determined with the intern’s specific interests in mind. Tasks will vary as a result of the library projects available during each intern’s tenure.

Skills required:
Attention to detail is a must! Careful handling of historical documents, strong organizational skills, and an ability to interact with staff and volunteers are essential. 

Skills developed/products produced: 
The intern will learn how a special library functions, gain or enhance practical skills in archival organization, learn to manage manuscripts, and may produce a collection guide that will be added to the CCHS website. 

Interns will be scheduled during CCHS working hours, Tuesday through Friday 9:00 to 4:30. After an introductory training period, interns may be able to add Saturday hours to their schedule. 


Iinternships are currently unpaid. 

Contact: Pam Powell, 610-692-4066 x260 ppowell@chestercohistorical.org 

Tasks to be completed:
Interns may process a photograph collection, complete original cataloging, or rehouse photographs.  Scanning photographs and creating metadata may also be part of the practical experience. 

Skills required:
Careful handling of photograph, strong organizational skills and an ability to interact with staff and volunteers are essential.  

Skills developed/products produced: 
The intern will learn how photograph collections are organized in a special library, learn to rehouse photographs, digitize historical collections, and possibly produce a collection guide that will be added to the CCHS website. 

Internships are during the day, Tuesday through Friday 9:30 to 4:30, though there may be some flexibility after the internship commences. 


Internships are currently unpaid. 

Contact: Lauren hoyer, 610-692-4800 x230 lhoyer@chestercohistorical.org    

Interns will provide support to the Development team, assisting with daily administrative tasks, prospect research, press releases, social media, appeal writing, as well as special events logistics, and building rentals. While the Development intern’s time will be primarily focused on fundraising and stewardship projects, opportunities within other departments can be made available according to the candidate’s goals and interests. 

Tasks to be completed:
Interns may research individual and foundation prospects; provide writing and editing support on various Development-related materials; prepare mailings; assist in the planning, promotion, and logistic support for special events. They may also expand coverage of the annual Antiques Show and other institutional endeavors, develop niche media lists and update database, write and proofread web and other related marketing copy, and Assist with social media efforts. 

Skills required:
The ability to write well. Proficient in MS Word, Excel, Outlook, Wordpress, Facebook and Twitter, and other social media platforms. Must have excellent interpersonal and communication skills. Must have the ability to prioritize and with limited management. 

Skills developed/products produced: 
The intern will learn how produce advertising and promotional materials for a non-profit organization. 

Internships are during the day, Tuesday through Friday 9:30 to 4:30, and some evenings and weekends, though there may be some flexibility after the internship commences.

The Chester County Historical Society is an equal opportunity employer and is committed to non-discriminatory policies. All decisions regarding recruitment, hiring, promotion, and all other matters of employment will be made without regard to race, sex, age, religion, national origin or ancestry, marital status, sexual orientation, or non-job-related handicap and/or disability.